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Client Success Stories
Transforming Governance Documentation: How a Government Agency Leveraged Docustream for Improved Accessibility and Engagement
Docustream turned our static meeting minutes into interactive experiences, making them more accessible and engaging for all stakeholders.
The Challenge
Government agencies and public sector bodies are often challenged with handling dense, complex documents like oversight and governance meeting minutes. These static documents can be:
- Difficult to navigate: Stakeholders often struggle to locate relevant information.
- Time-consuming to review: They require significant time to read and comprehend.
- Hard to engage with: The static nature of these documents can lead to poor engagement and comprehension.
The Implementation
The agency turned to Docustream and transformed their meeting minutes into dynamic content. Key points were converted into AI-narrated video explainers, making complex information easier to understand. Talking avatars were added to narrate key sections, and chatbot integration enabled real-time Q&A for instant clarity. Engagement metrics revealed sections of high interest, helping the agency tailor future content.
The transformation of our meeting minutes into interactive content with Docustream led to a significant increase in stakeholder engagement and comprehension.
The Impact
Docustream's transformation resulted in a 60% increase in stakeholder engagement and a 40% reduction in time spent reviewing documents. The chatbot handled 75% of questions, minimizing the need for human support.
The Client Experience
Stakeholders found the new interactive format more engaging and easier to comprehend. The ability to ask questions in real-time and receive instant answers significantly improved their experience.
The Cost and Time Savings
By automating explanations of complex meeting minutes, the agency saved an estimated 30 hours per week, resulting in a cost savings of $50,000 annually.
The Future Development
The agency plans to extend the use of Docustream to other document types and departments, further improving accessibility and engagement across the board.
The Best practices
The agency found success in starting with high-usage documents, closely monitoring engagement metrics, and continuously refining content based on insights gathered.
Take the first step towards transforming your static documents into interactive experiences with Docustream. Increase engagement, comprehension and save time and resources.
Keywords: Docustream, AI-powered transformation, interactive documents, government agency, meeting minutes, engagement, accessibility
Our Features
How Docustream Reinvents Document Communication
Video Explainers
Bring your documents to life with embedded video explainers that guide stakeholders through complex information.
Automatic Animations
Automatically highlight key sections with animations, ensuring critical points are never missed.
Built-in Chatbot
Engage stakeholders with a built-in chatbot that collects and analyzes their questions, providing real-time insights into their needs and concerns.
Insigths & Analytics
This feature turns document sharing into a continuous feedback loop, letting you refine content based on real audience behavior and understanding.
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Our SaaS platform, AI Ready Media, transforms complex documents and information into engaging video storytelling to broaden reach and deepen engagement. We spotlight overlooked and unread important documents. All interactions seamlessly integrate with your CRM software.
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